Bui Thi Kim Nhung

Bui Thi Kim Nhung

Senior HR & General Affairs Leader
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Bui Thi Kim Nhung Portrait
Available for Leadership Opportunities
🎯 Target Roles

Bui Thi Kim Nhung

Senior HR & GA Manager  |  Head of HR & Admin  |  Total Rewards Manager

Results-driven Senior Human Resources & General Affairs Leader with 7+ years of progressive management experience across fast-growing multinational and FDI enterprises. Renowned as a hands-on "0-to-1 System Builder" who builds corporate HR infrastructure from scratch, champions statutory compliance, and drives lean operational excellence.

🏢 350+ Headcounts Managed
💰 10% Personnel Cost Optimized
⚖️ 100% Clean State Audit Record
💻 Cadena & Base HRIS Expert
🤝 100% Expat Visa/WP Approval
View 5 Key Projects Download Full Resume (PDF)
Proven Track Record

Measurable Business Impact

Quantifiable outcomes delivered across Total Rewards, Digital Transformation, Compliance, and GA.

10%
Personnel Cost Saved
Optimized total labor costs via restructured Grading, C&B, and performance systems.
>96%
Employee Satisfaction
Consistently sustained year-over-year through proactive engagement and fair rewards.
99%
HRIS Data Accuracy
Achieved via Cadena enterprise system rollout for 350+ nationwide headcounts.
66%
Faster Payroll Run
Shortened monthly payroll cycle from 3 days to just 1 day with zero errors.
100%
Expat Visa & WP Clearance
Designated key contact for Global HQ Japan; 100% legal approval on all expatriate dossiers.
0 / 0
Violations & Penalties
Successfully defended 2 state audits (Tax & Social Insurance) with zero non-compliance.
1 Day
DOLISA Approval Time
Internal Labor Regulations reviewed and sanctioned by authorities within 24 hours.
10-15%
GA Vendor Cost Reduction
Renegotiated commercial leases, office vendors, and healthcare with 0 budget overrun.
Value Proposition

Why I Make a Difference

Three pillars of competitive advantage tailored for FDI and international corporate cultures.

🏗️

0-to-1 System & Infrastructure Builder

Exceptional capability to step into greenfield or unstructured corporate environments and construct rigorous HR systems from ground zero without relying on pre-existing templates.

  • Created employee ID numbering, digital dossier scanning, and formal payslips.
  • Designed and executed 3 core pillars: Grading System, Performance Appraisal, and C&B.
  • Led the 1-year migration from lightweight tools (Base.vn) to enterprise HRIS (Cadena).
⚖️

Deep Labor Law & State Audit Mastery

Proactive legal custodian who protects organizations against regulatory liabilities, labor disputes, and severe penalties through impeccable compliance standards.

  • Obtained DOLISA approval for Internal Labor Regulations in a record 1 day.
  • Directly represented the company during 2 full-scope Tax and Social Insurance inspections: 100% compliant, $0 fines.
  • Zero labor lawsuits, strikes, or unresolved statutory violations.
📊

Cost Optimization & Tailored SOP Design

Strong financial and business acumen that aligns HR & GA operations directly with bottom-line fiscal responsibility while uplifting employee morale.

  • Delivered 10% direct savings on personnel budget and 10–15% on GA vendor spending.
  • Authored 6 standardized corporate SOPs (Discipline, Termination, Promotion, C&B, Visa/WP, Benefits).
  • Negotiated lease price freezes and max health insurance benefits with zero event budget overrun.
Case Studies

Strategic Projects & Initiatives

Real-world challenges solved through structural innovation, stakeholder alignment, and data-driven execution.

01

Zero-to-One Core HR Framework Architecture

Organization-Wide (350+ Headcounts)

⚠️ Challenge

Company operated without formal employee codes, digital records, standardized payslips, or transparent compensation and performance evaluation frameworks.

🛠️ Strategic Execution

  • Assigned standardized employee ID codes and digitized 100% of personnel files.
  • Architected 3 fundamental systems: Grading System, Performance Appraisal System, and C&B Framework.
  • Instituted monthly automated payslip dispatch and transparent salary scales.

🏆 Business Impact

  • 10% Personnel Cost Optimization.
  • >96% Employee Satisfaction maintained across all years.
  • Solid foundation established for national talent retention.
02

Enterprise HRIS Digital Transformation (Base to Cadena)

Digital Transformation & Payroll

⚠️ Challenge

As the company expanded from 150 to 300+ employees, disparate Excel spreadsheets for performance reviews and lightweight systems created data friction and payroll bottlenecks.

🛠️ Strategic Execution

  • Spearheaded a 1-year rollout and 3-month pilot implementation of Cadena HRIS.
  • Customized complex organizational logic to resolve conflicting data schemas and ensure seamless payroll integration.
  • Automated Overtime (OT), Leave tracking, and digitized company-wide appraisal reviews.

🏆 Business Impact

  • 99% Data Accuracy across company records.
  • Payroll calculation slashed from 3 days to 1 day.
  • Saved 3 full working days per review cycle by replacing manual Excel consolidation.
03

Statutory Compliance, State Audit Defense & SOP Infrastructure

Labor Law & Risk Mitigation

⚠️ Challenge

Navigating stringent Japanese corporate governance requirements while ensuring strict compliance with dynamic Vietnamese Labor Codes and mandatory state inspections.

🛠️ Strategic Execution

  • Drafted and registered Internal Labor Regulations (ILR) with DOLISA.
  • Engineered 6 core SOPs: Disciplinary, Termination, Level-up Promotion, C&B Policy, Visa/WP SOP, and Internal Benefits.
  • Led the organization as chief representative hosting state audit delegations.

🏆 Business Impact

  • ILR approved by authorities in a record 1 business day.
  • Successfully passed 2 full Tax & Social Insurance audits with zero penalties.
  • Maintained 100% legal compliance and zero labor disputes.
04

Expat Relocation & Cross-Border Stakeholder Partnership

Japan HQ Collaboration & Mobilities

⚠️ Challenge

Complex immigration and labor legalization procedures for incoming Japanese expatriates requiring high cultural sensitivity, speed, and strict adherence to Vietnamese law.

🛠️ Strategic Execution

  • Served as the primary strategic point-of-contact with Japan Global Headquarters.
  • Advised HQ and expat candidates on dossier preparation, consular legalization, and visa strategies.
  • Managed full onboarding: Work Permits, Temporary Residence Cards (TRC), and housing.

🏆 Business Impact

  • 100% Legal Approval Rate for all expatriate applications.
  • Zero delays in executive onboarding or management transitions.
  • Seamless cross-cultural integration and high expat satisfaction.
05

General Affairs Operational Optimization & 18-Year Landmark Event

Vendor Management & Culture

⚠️ Challenge

Office operating expenses were climbing, while staff across northern and southern branches had operated in silos for 18 years without a unified national culture.

🛠️ Strategic Execution

  • Audited and renegotiated vendor contracts; negotiated directly with landlords to freeze/discount office lease renewals.
  • Restructured corporate medical insurance: maximized coverage terms while reducing premium rates.
  • Planned and executed the company's first-ever unified North-South nationwide teambuilding.

🏆 Business Impact

  • 10–15% Cost Savings across administrative suppliers.
  • Strict fiscal control: Zero budget overruns on all major corporate galas.
  • Historic employee morale boost bridging two regions after 18 years of operations.
Career History

Professional Trajectory

Consistent progression from payroll and C&B specialist to senior HR leadership.

Human Resources & General Affairs Assistant Manager

Kintetsu World Express Vietnam (350+ Headcounts)
04/2023 – 10/2026

Directly led a team of 4 specialists (1 TA & Appraisal, 2 GA/Admin, 1 C&B). Mentored junior talent to Supervisor level.

  • Spearheaded Total Rewards strategy supporting business growth across Vietnam.
  • Directed end-to-end HR: recruitment (>85% probation pass rate, 100% on-time fulfillment), payroll, compliance, and employee counseling.
  • Successfully deployed Cadena HRIS; streamlined OT/leave and reduced payroll calculation from 3 days to 1 day.
  • Directed General Affairs, expat support, lease negotiations, and national teambuilding.
  • Liaised with Global HQ on HR policies, organizational development, and compliance.

HRBP Specialist

Kintetsu World Express Vietnam
04/2022 – 03/2023
  • Initiated and rolled out grading framework, performance appraisal system, and compensation structures.
  • Partnered closely with department heads and line managers to resolve HR concerns and enforce policy adherence.
  • Coached managers on performance management, policy communication, and employee counseling.
  • Championed internal communication initiatives to uplift employee engagement and satisfaction.

HR Specialist

Kintetsu World Express Vietnam
12/2020 – 03/2022
  • Managed diverse HR functions including talent acquisition, training, employee relations, and C&B.
  • Ensured legal compliance across all labor procedures, contracts, and mandatory reporting.
  • Maintained initial HRIS database (Base.vn) and processed labor paperwork.

C&B Executive

Le & Associates (HR Outsourcing Services)
09/2019 – 09/2020
  • Managed and audited monthly payroll for 5,000+ employees across diverse multinational clients.
  • Ensured accurate reporting for PIT, SHUI (Social, Health, Unemployment Insurance), and statutory headcount.
  • Operated client HR systems including Time & Attendance and Employee databases.

Payroll Staff

HR2B (HR Consulting & Staffing)
06/2018 – 08/2019
  • Processed monthly payroll, PIT calculations, and social insurance for 3,000+ employees.
  • Maintained and updated employee databases and personnel records according to local labor standards.
Competency Matrix

Skills & Educational Background

Comprehensive blend of strategic acumen, operational depth, and digital mastery.

💼 Strategic HR & Total Rewards

0-to-1 HR Setup Grading Systems Performance Appraisals C&B Structure Cost Optimization Talent Acquisition Team Coaching Employee Engagement

⚖️ Compliance & General Affairs

Vietnamese Labor Law Tax & Social Insurance Audits DOLISA Registration Internal Labor Regulations SOP Development Expat Work Permit & Visa Vendor Negotiations Office Management

💻 Systems & Education

Cadena HRIS Base.vn Power Query Power BI Advanced Excel English (Upper-Intermediate)
HUFLIT University (2015)

Bachelor of Business Administration

Let's Connect & Collaborate

I am seeking senior HR leadership opportunities (HR Manager, Head of HR & Admin, Total Rewards Manager) in multinational, FDI, and dynamic international environments.

Email (Contact for Work): aqua22011510@gmail.com
Ho Chi Minh City, Vietnam
Download Resume (PDF)

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